Careers > Open Positions > Receptionist

Receptionist

Little Chute

17-02-148

As receptionist, you will be the first point of contact for the company and will provide administrative support across the organization. You will handle the flow of people through the business and ensure all receptionist duties are complete, accurate and delivered with high quality and in a timely manner.  A positive attitude, professional appearance and excellent communication skills, both written and verbal, are necessary.  


Essential Functions

  • Greet persons entering establishment, determine nature and purpose of visit, and contact the individual with whom they need to interact or provide them with information as required.
  • Manage company security via distribution and collection of “Visitor” badges
  • Operate telephone switchboard to answer, screen and forward calls as well as manage messages in general voicemail box.
  • Hear and direct complaints from customers and public.
  • Manage schedules for all conference rooms. Schedule appointments, and maintain and update appointment calendars.
  • Manage schedules and assignments of “general use” equipment.
  • Analyze data to determine answers to questions from customers or members of the public.
  • Provide information about establishment such as location of departments or offices, employees within the organization, or services provided.
  • Keep a current record of staff members' and their location and contact information.
  • Maintain company phone and email directory.
  • Collect, sort, distribute and prepare mail, messages and courier deliveries as well as redistributed communications, mail and faxes to other locations.
  • Perform duties such as taking care of plants, maintain lobby or reception area and conference rooms.
  • Maintain and order office supplies for multiple offices.
  • Manage office equipment repairs and reporting.
  • Manage Petty Cash.
  • Make and manage travel arrangements for individuals within the company and for customers travelling with company personnel when required.
  • Ability to organize, multitask, prioritize and work under pressure.
  • Ability to be resourceful and proactive in dealing with issues that may arise.
  • Perform other duties, as assigned.

Position Qualifications

  • Accuracy - Ability to perform work accurately and thoroughly.
  • Communication, Oral - Ability to communicate effectively & professionally with others using the spoken word.
  • Communication, Written - Ability to communicate in writing clearly, concisely and professionally.
  • Detail Oriented - Ability to pay attention to the minute details of a project or task.
  • Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.
  • Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
  • Organized - Possessing the trait of being organized or following a systematic method of performing a task.
  • Patience - Ability to act calmly under stress and strain, and of not being hasty or impetuous.
  • Reliability - The trait of being dependable and trustworthy.
  • Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
  • Working Under Pressure - Ability to complete assigned tasks under stressful situations.

Skills & Abilities

  • Education: High School Diploma, required.
  • Experience: 2 plus years of experience in an administrative role, required.
  • Computer Skills: Microsoft Office Suite, required.
Equal Opportunity Employer - Disabled/Vets

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