Document Management Services

Turning hard copy documents into digital solutions

Document imaging services.  ECM software. High resolution scanners.

Document management services provide an efficient way to convert your hard copy printed documents into digital, easy-to-search files that reduces clutter, provides backups, and improves security. Whether you want to do it yourself or trust our professional team, HBS has the products and services to meet your document needs.

Moving from Printed Documents to Digital Files

Reduce clutter and improve information sharing by converting your printed documents to digital files. We can provide safe data transfer to your preferred media or assist in implementing a local document and information management system. Get rid of your file cabinets and boxes, and modernize your operations with document management services that:

  • Improve organization
  • Provide a digital backup of all documents
  • Eliminate the risk of misplacement of important files

Take control of your document management. 

Ready to declutter and digitize? We have the tools and expertise. 

Document Scanning and Imaging Services

We provide high-quality image processing, reliable item handling, and intelligent software offering to deliver end-to-end options for capturing, converting, and delivering files. We scan and index all types of source documents and media. We work with you to understand your current process, needs, and goals then recommend the best solution. HBS can scan and index:

  • Paper documents of all sizes
  • Large format drawings
  • Books
  • Microfilm
  • Aperture Cards
  • Microfiche
  • Microfiche Jackets

Document Imaging Process

Infographic of Document Imaging Workflow

Document Management Software

HBS offers a full range of software solutions for document management. We partner with manufacturers to provide simple, easy-to-use software solutions that can be installed on almost any Windows network environment and ensure that it is always up-to-date. Organizations of all sizes will experience comprehensive functionality with a variety of solutions.

Efalia ECM (formerly FileDirector)

Efalia ECM is the future for the administration and distribution of information. It decreases the time taken to manage and access information , improving efficiency and productivity while reducing costs. Efalia is security-focused, providinga complete control over document access, activity auditing, revision control, retention control, and automatic storage of documents and emails.

Capturing information is easy in Efalia. With support for virtually any scanning and digital input device, and with predefined Scan Profiles, scanning has never been simpler. Efalia's MS Office Integration takes just a click of the mouse to capture documents, spreadsheets, and email. Retrieving documents is a simple task with a search function featuring full-text search for words or phrases and the Efalia viewer supports over 250 file formats. 

Heartland Business Systems helped Left Bank Wine and Spirits by implementing a file management solution.

Why Document Management Services by HBS?


With everything stored in a central location, you no longer have to worry about losing files or storage. Employees can access files quickly and easily. 


Employees have access to the same set of information and know where to find it. 


Document management services keep your sensitive, confidential, or historical information safe. 


Digital solutions eliminate the need for file cabinets and boxes throughout the office space. 


Document management services save your organization time and money with the elimination of manual document retrieval. Talk to Sales

Our Document Management Partners

HBS is certified to implement and support Document Management solutions by: 

Already invested in a different document management technology? Ask us how we might be able to help. Talk to Sales

Interested in Document Management by HBS?

Request a complimentary quote today.