Imaging Services and Process

With HBS Imaging Services, we scan and index all types of source documents and media. We work with you to understand your current process, needs and goals before recommending a solution. Contact us to see how we can help your workflow.

Types of Scanning


HBS scans and indexes all types of source documents and media, including:

  • Paper documents of all sizes
  • Large-format drawings
  • Microfilm -16mm and 35mm
  • Aperture cards
  • Microfiche
  • Microfiche jackets
  • Books including lab notebooks, oversized volumes, property records, and more

Project Steps


  • Original Document Transportation: Delivery of the original documents to HBS is available by our company vehicles or a courier of your choice. If the files are active documents, HBS will ensure the original files are only off-site for a minimal amount of time.
  • Application Setup: HBS will establish a "job profile" based on the scanning and indexing requirements set by the specific customer department. This helps to ensure consistency for the duration of the project.
  • Document Preparation: Document preparation to make the original documents “scanner ready” is customizable. Let HBS take care of it all or we will partner with you to suggest tasks you can complete to minimize preparation charges.
  • Document Scanning: Scanning is performed with the latest and proven technology that the industry has to offer. Our state-of-the-art hardware and software ensures consistently high image quality from virtually any original document. VRS (Virtual Rescan) provides enhanced image quality, including despeckling, deskewing, black border removal and image clean up filters.
  • Document Indexing: Since HBS performs document indexing with the image available and linked to the records, an additional level of quality control is performed during the indexing process. HBS recommends the utilization of an existing database, when available, for validation of the indexing process and to greatly minimize the manual keying/indexing effort.
  • OCR Indexing: The Optical Character Recognition process can be applied by HBS so we deliver an OCR database with the scanned images or your content management application can OCR the documents upon import.
  • Delivery: HBS delivers the scanned images and index values. Images and data may be delivered in a variety of formats such as DVD or FTP.

Contact our Document Imaging experts now!

Discover why HBS is the right partner for your organization.


HBS provides complete, local, end-to-end technology solutions for organizations with a large team of engineers and consultants available to assist with any technology need, solve problems and exceed expectations. At every level of the company, we are committed to providing high-quality services to each of our clients.

Consult, Assess and Design

Your organization is unique. Whether your environment is simple, complex or somewhere in between, we’ve helped organizations like yours. We will assess your environment and your needs to provide the best solution.

Customize and Implement

We don’t believe in cookie-cutter solutions or a one-size-fits-all approach. Our team of skilled experts is invested in understanding your needs in order to provide innovative and practical customized solutions.

Manage and Support

Our relationship-focused approach means that we care about your organization and your success. We love to talk about and implement the newest technology, but we are equally committed to managing and supporting existing environments.

"HBS has provided unparalleled support for our technology needs. Whether it is long term planning or day to day troubleshooting, HBS has consistently steered us in the right direction."

Trevor Hope, Director of Technology

Mount Prospect School District